First Step

Before doing any work, its concept knocks on the heart, After that the further process starts. The same rule applies in the case of Kavi Sammelan as well. If we talk about the past, Then those who were fond of listening to poetry used to travel more than fifty kilometers to listen to Kavi Sammelan. He used to come back with the concept that the next Kavi Sammelan is to be held in his city. This picture has changed in the last fifteen years, Now people take decisions by looking at social media, If they want to listen to a particular poet or If there is a plan to organize a Kavi Sammelan or any other cultural program on a special occasion, Then a Kavi Sammelan is considered. After this, It depends on the people of which idea are included in the organizing committee. If more people in the organizing committee do not know about Kavi Sammelan, Then this proposal is rejected in the very beginning.

Team Selection

It starts with a proposal from someone who has an interest in poetry. If there is no poetry lover in the entire organizing committee, Then it is some difficult to imagine a Kavi Sammelan. Now the question is, From where and how to start? First of all, There is a need for a person or an institution that has phone numbers of selected poets of the country according their genre. (Nowadays this work can be done easily through internet also, Many such websites are available where data of most of the poets of the country is available, One such website is www.kavisammelanshow.com) So that a better team can be formed according to the special occasion. Suppose the Kavi Sammelan is to be held on Holi, Then it is very important to have comic poets (Hasya Kavi) in the team. If the Kavi Sammelan is on Republic Day or Independence Day, Then the Nationalist poets are heard more. If for some reason the team is not selected according to the special occasion, Then there is a high possibility of failure of the Kavi Sammelan.

Select the Right Place

The place is very important in the success of Kavi Sammelan, Any place which is too crowded and noisy is not considered appropriate. The location should be chosen according to the season. It can be risky to hold Kavi Sammelan in the open ground in rainy and cold weather. Nowadays, Indoor Kavi Sammelan is more in trend so that it can be saved from the effects of weather. However, If there is no indoor hall arrangement, Then a good tent should be according to the need of the weather so that there is no inconvenience to the listeners.

Other Resources

The most important requirement for a good and successful Kavi Sammelan is a good quality mic. If the mike of the Hasya Kavi Sammelan is not of good quality, Then all the money of the Kavi Sammelan Organiser is going to go down the drain. Everything else is negotiable. No risk should be taken with Mike otherwise the results can be very dangerous. If we talk further, Then a well-decorated stage. A big banner on the wall behind the stage should have pictures of all the poets on it. If there are more listeners, then there should be arrangement of LEDs on the stage and between the audience. Nowadays, Publicity is needed for the success of Kavi Sammelan. Promotion can be done through social media. Publicity should also be spread by putting up posters in the city so that more and more people can enjoy the Kavi Sammelan.